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NAATP Executive Assistant - Part Time

Job Description
Main Areas of Responsibility: 

Job Description:
The Executive Assistant will work directly with the NAATP Executive Director (ED) and will be responsible for performing a number of administrative duties in order to conserve the ED’s time and schedule. Provides high-level organizational support by performing clerical functions, conducting research, receiving visitors, arranging conference calls/meetings, and scheduling travel.

Executive Assistant Responsibilities

  • Maintain executive's appointment schedule by arranging meetings and calls.
  • Manage executive's travel itineraries.
  • Communication liaison through screening calls and emails.
  • Collect and submit travel receipts; monitor reimbursable travel expenses.
  • Records management through an organized filling system.
  • Draft letters and documents.
  • Record meeting and call discussions.
  • Calendar staff and committee meetings.
  • Uphold a strict level of confidentiality.
  • Develop and sustain a level of professionalism among staff, board, and clients.

Office Administrative Responsibilities

  • Maintain office supplies inventory and order as needed.
  • Collect, scan, and file credit card receipts.
  • Welcome guests in the office.
  • Maintain kitchen order, make coffee, and pick up lunches.
  • Provide assistance answering main company phone when needed.
  • Assist in other administrative support tasks.

Other Responsibilities

  • Perform other duties that may be necessary or in the best interest of NAATP.
  • Special projects as directed by the ED.
Other Information/Requirements: 


  • Undergraduate degree or equivalent professional qualifications.
  • Experience in working in a professional office setting.
  • Advanced computer and Microsoft Office skills, with the ability to become familiar with association’s specific programs, database, and software
  • Strong organizational and problem-solving skills with multi-tasking abilities.
  • Exceptional interpersonal skills.
  • Friendly and professional demeanor.


  • Part-time position – 24 hours per week
  • Salaried
  • Health care provided
How to Apply: 

Submit cover letter and resume via email in PDF format to:

Ms. Katie Strand
Director of Operations
National Association of Addiction Treatment Providers

Subject line of email: Executive Assistant Application: {Enter First and Last Name} 

Application Deadline is Thursday, December 6, 2018. 

Contact Information
Organization Name: 
National Association of Addiction Treatment
State List: 
Zip/Postal Code: